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Microsoft Powerpoint Keyboard Shortcuts
 
 
 

HideMove between panes

To do this Press
Move clockwise among panes of normal view F6
Move counterclockwise among panes of normal view SHIFT+F6
Switch between Slides and Outline tabs of the Outline and Slides pane in normal view CTRL+SHIFT+TAB

HideWork in an outline

To do this Press
Promote a paragraph (paragraph: Text that has a carriage return (hard return) at the end of it, such as when you press ENTER. Each item in a bulleted or numbered list is a paragraph; a title or subtitle is also a paragraph.) ALT+SHIFT+LEFT ARROW
Demote a paragraph ALT+SHIFT+RIGHT ARROW
Move selected paragraphs up ALT+SHIFT+UP ARROW
Move selected paragraphs down ALT+SHIFT+DOWN ARROW
Show heading level 1 ALT+SHIFT+1
Expand text below a heading ALT+SHIFT+PLUS SIGN
Collapse text below a heading ALT+SHIFT+MINUS SIGN
Show all or collapse all text or headings ALT+SHIFT+A

HideWork with shapes, pictures, and WordArt

HideInsert a shape

  1. Press ALT+U to choose AutoShape on the Drawing toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.).
  2. Use the arrow keys to move through the categories of AutoShapes (AutoShapes: A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.), and select the AutoShape you want.
  3. Press CTRL+ENTER.

Note  To edit the AutoShape, select the AutoShape, and then use the keyboard to choose AutoShape on the Format menu. Select the options you want on the available tabs.

HideInsert a text box

  1. Use the keyboard to choose Text Box on the Insert menu.
  2. Press CTRL+ENTER.
  3. Type the text you want in the text box (text box: A movable, resizable container for text or graphics. Use text boxes to position several blocks of text on a page or to give text a different orientation from other text in the document.).
  4. When you are finished typing and want to switch back to editing text in your slide, press SHIFT+F10, choose Exit Edit Text on the shortcut menu, and then press ESC.

Note  To format the text box (to add a fill color or change the size, for example) select the text box, choose Text Box on the Format menu, and then select the options you want on the available tabs.

HideInsert WordArt

  1. Use the keyboard to choose WordArt on the Insert menu, Picture submenu.
  2. Use the arrow keys to select the WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.) style you want, and then press ENTER.
  3. Type the text you want, and then use the TAB key to select other options in the dialog box.
  4. Press ENTER to insert the WordArt.

Note  To edit the WordArt, select the object, choose WordArt on the Format menu, and then select the options you want on the available tabs.

HideSelect a shape

Note  If your insertion point is within text, press ESC.

Do one of the following:

  • Select a single shape

    To select a single shape, press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until sizing handles appear on the object you want to select.

  • Select more than one shape
    1. If it is not on your Drawing toolbar, add the Select Multiple Objects button.

      HideHow?

      1. Press ALT+F , and then press CTRL+TAB until you select the Drawing toolbar.
      2. Press the RIGHT ARROW key until you reach the More Buttons arrow.
      3. Press the DOWN ARROW key. The Add or Remove Buttons menu will appear.
      4. Press the DOWN ARROW key, press the RIGHT ARROW key, and then press TAB until you reach the Select Multiple Objects button, and then press ENTER.
    2. On the Drawing toolbar, click Select Multiple Objects .
    3. Select the checkbox next to the object or objects you want, and then tab to OK and press ENTER.

HideGroup or ungroup shapes, pictures, WordArt objects

HideRotate a shape, picture, or WordArt

  1. Select the AutoShape (AutoShapes: A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.), picture (picture: A file (such as a metafile) that you can ungroup and manipulate as two or more objects, or a file that stays as a single object (such as bitmaps).), or WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.) you want to rotate.
  2. On the Format menu, use the keyboard to choose the command for the type of object you selected — for example, AutoShape or Text Box — and then select the Size tab.
  3. Under Size and rotate, use the TAB key to select Rotation, and then type the amount of rotation you want.
  4. To preview the rotation, choose Preview.

    You might have to move the dialog box in order to preview.

HideShow or hide a grid or guides

To do this Press
Show or hide the grid (grid: A set of intersecting lines used to align objects.) SHIFT+F9
Show or hide guides (guides: Nonprinting straight lines, both horizontal and vertical, used to visually align objects.) ALT+F9
Change grid or guide settings CTRL+G

HideChange the position of a shape, picture, or WordArt on a slide

  1. Select the AutoShape (AutoShapes: A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.), picture (picture: A file (such as a metafile) that you can ungroup and manipulate as two or more objects, or a file that stays as a single object (such as bitmaps).), or WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.) you want to change.
  2. On the Format menu, use the keyboard to choose the command for the type of object you selected — for example, AutoShape or Text Box — and then select the Position tab.
  3. Under Position on slide, select the options you want.
  4. To preview the change, choose Preview.

    You might have to move the dialog box in order to preview.

HideChange the size of a shape, picture, or WordArt

  1. Select the AutoShape (AutoShapes: A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.), picture (picture: A file (such as a metafile) that you can ungroup and manipulate as two or more objects, or a file that stays as a single object (such as bitmaps).), or WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.) you want to change.
  2. On the Format menu, use the keyboard to choose the command for the type of object you selected — for example, AutoShape or Text Box — and then select the Size tab.
  3. Select the options you want.
  4. To preview the changes, choose Preview.

    You might have to move the dialog box in order to preview the drawing object.

HideCopy the attributes of a shape

  1. Select the AutoShape (AutoShapes: A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.) with the attributes (attribute: An object or text feature, such as line fill or text color, that you can manipulate by using drawing tools and menu commands.) you want to copy.

    If you select an AutoShape with attached text, you copy the look and style of the text as well as the attributes of the AutoShape.

  2. Press CTRL+SHIFT+C to copy the object attributes.
  3. Press the TAB key or SHIFT+TAB to select the object you want to copy the attributes to.
  4. Press CTRL+SHIFT+V.

HideSelect text and objects

To do this Press
One character to the right SHIFT+RIGHT ARROW
One character to the left SHIFT+LEFT ARROW
To the end of a word CTRL+SHIFT+RIGHT ARROW
To the beginning of a word CTRL+SHIFT+LEFT ARROW
One line up SHIFT+UP ARROW
One line down SHIFT+DOWN ARROW
An object (with text selected inside the object) ESC
An object (with an object selected) TAB or SHIFT+TAB until the object you want is selected
Text within an object (with an object selected) ENTER
All objects CTRL+A (on the Slides tab)
All slides CTRL+A (in slide sorter view)
All text CTRL+A (on the Outline tab)

HideDelete and copy text and objects

To do this Press
Delete one character to the left BACKSPACE
Delete one word to the left CTRL+BACKSPACE
Delete one character to the right DELETE
Delete one word to the right CTRL+DELETE
Cut selected object CTRL+X
Copy selected object CTRL+C
Paste cut or copied object CTRL+V
Undo the last action CTRL+Z

HideMove around in text

To do this Press
One character to the left LEFT ARROW
One character to the right RIGHT ARROW
One line up UP ARROW
One line down DOWN ARROW
One word to the left CTRL+LEFT ARROW
One word to the right CTRL+RIGHT ARROW
To the end of a line END
To the beginning of a line HOME
Up one paragraph CTRL+UP ARROW
Down one paragraph CTRL+DOWN ARROW
To the end of a text box (text box: A movable, resizable container for text or graphics. Use text boxes to position several blocks of text on a page or to give text a different orientation from other text in the document.) CTRL+END
To the beginning of a text box CTRL+HOME
To the next title or body text placeholder (placeholders: Boxes with dotted or hatch-marked borders that are part of most slide layouts. These boxes hold title and body text or objects such as charts, tables, and pictures.). If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide. CTRL+ENTER
To repeat the last Find action SHIFT+F4

HideMove around in and work on tables

To do this Press
Move to the next cell TAB
Move to the preceding cell SHIFT+TAB
Move to the next row DOWN ARROW
Move to the preceding row UP ARROW
Insert a tab in a cell CTRL+TAB
Start a new paragraph (paragraph: Text that has a carriage return (hard return) at the end of it, such as when you press ENTER. Each item in a bulleted or numbered list is a paragraph; a title or subtitle is also a paragraph.) ENTER
Add a new row at the bottom of the table TAB at the end of the last row

HideEdit a linked or embedded object

  1. SHIFT+TAB to select the object you want.
  2. SHIFT+F10 for the context menu.
  3. Select Worksheet Object, and select Edit.

HideFormat and align characters and paragraphs

Change or resize the font

To do this Press
Change the font CTRL+SHIFT+F
Change the font size CTRL+SHIFT+P
Increase the font size CTRL+SHIFT+>
Decrease the font size CTRL+SHIFT+<

Apply character formats

To do this Press
Change the formatting of characters (Font command, Format menu) between sentence, lowercase, or uppercase CTRL+T
Change the case of letters SHIFT+F3
Apply bold formatting CTRL+B
Apply an underline CTRL+U
Apply italic formatting CTRL+I
Apply subscript formatting (automatic spacing) CTRL+EQUAL SIGN
Apply superscript formatting (automatic spacing) CTRL+SHIFT+PLUS SIGN
Remove manual character formatting, such as subscript and superscript CTRL+SPACEBAR

Copy text formats

To do this Press
Copy formats CTRL+SHIFT+C
Paste formats CTRL+SHIFT+V

Align paragraphs

To do this Press
Center a paragraph (paragraph: Text that has a carriage return (hard return) at the end of it, such as when you press ENTER. Each item in a bulleted or numbered list is a paragraph; a title or subtitle is also a paragraph.) CTRL+E
Justify a paragraph CTRL+J
Left align a paragraph CTRL+L
Right align a paragraph CTRL+R

HideApply superscript and subscript formatting

To do this Press
Apply subscript formatting (automatic spacing) CTRL+EQUAL SIGN
Apply superscript formatting (automatic spacing) CTRL+SHIFT+PLUS SIGN

HideRun a slide show presentation

You can use the following shortcut keys (shortcut key: A function key or key combination, such as F5 or CTRL+A, that you use to carry out a menu command. In contrast, an access key is a key combination, such as ALT+F, that moves the focus to a menu, command, or control.) while running your slide show presentation in full-screen mode.

To do this Press
Perform the next animation or advance to the next slide N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or the SPACEBAR (or click the mouse)
Perform the previous animation or return to the previous slide P, PAGE UP, LEFT ARROW, UP ARROW, or BACKSPACE
Go to slide number number+ENTER
Display a black screen, or return to the slide show from a black screen B or PERIOD
Display a white screen, or return to the slide show from a white screen W or COMMA
Stop or restart an automatic slide show S or PLUS SIGN
End a slide show ESC, CTRL+BREAK, or HYPHEN
Erase on-screen annotations E
Go to the next hidden slide H
Set new timings while rehearsing T
Use original timings while rehearsing O
Use mouse-click to advance while rehearsing M
Return to the first slide 1+ENTER (or press both mouse buttons for 2 seconds)
Redisplay hidden pointer and/or change the pointer to a pen CTRL+P
Redisplay hidden pointer and/or change the pointer to an arrow CTRL+A
Hide the pointer and navigation button immediately CTRL+H
Hide the pointer and navigation button in 15 seconds CTRL+U
Display the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.) SHIFT+F10 (or right-click)
Go to the first or next hyperlink (hyperlink: Colored and underlined text or a graphic that you click to go to a file, a location in a file, a Web page on the World Wide Web, or a Web page on an intranet. Hyperlinks can also go to newsgroups and to Gopher, Telnet, and FTP sites.) on a slide TAB
Go to the last or previous hyperlink on a slide SHIFT+TAB
Perform the "mouse click" behavior of the selected hyperlink ENTER while a hyperlink is selected
Perform the "mouse over" behavior of the selected hyperlink SHIFT+ENTER while a hyperlink is selected

Tip You can press F1 during a slide show to see a list of controls (control: A graphical user interface object, such as a text box, check box, scroll bar, or command button, that lets users control the program. You use controls to display data or choices, perform an action, or make the user interface easier to read.).

HideBrowse hyperlinks in a slide show presentation

To do this Press
Go to the first or next hyperlink per slide TAB
Go to the last or previous hyperlink per slide SHIFT+TAB
Perform the "mouse click" behavior of the selected hyperlink ENTER while a hyperlink is selected
Perform the "mouse over" behavior of the selected hyperlink SHIFT+ENTER while a hyperlink is selected

HideBrowse Web presentations

The following keys are for viewing your Web presentation in Microsoft Internet Explorer 4.0 or later.

To do this Press
Move forward through the hyperlinks in a Web presentation, the Address bar, and the Links bar TAB
Move back through the hyperlinks in a Web presentation, the Address bar, and the Links bar SHIFT+TAB
Perform the "mouse click" behavior of the selected hyperlink ENTER
Go to the next slide SPACEBAR
Go to the previous slide BACKSPACE

HideSend a presentation in an e-mail

Use the following keys (if you are sending the presentation as the body of the message) when the e-mail header is active. To activate the e-mail header, press SHIFT+TAB as many times as necessary. (If text within a text box (text box: A movable, resizable container for text or graphics. Use text boxes to position several blocks of text on a page or to give text a different orientation from other text in the document.) is selected, you must first press F2 to select the text box before pressing SHIFT+TAB.)

To do this Press
Send the current presentation as an e-mail message ALT+S
Open the Address Book CTRL+SHIFT+B
Check the names on the To, Cc, and Bcc lines against the Address Book ALT+K
Select the next box in the e-mail header or the body of the message when the last box in the e-mail header is active TAB
Select the previous field or button in the e-mail header SHIFT+TAB

Online Help and the Microsoft Office Assistant

HideDisplay and use the Office Assistant

To perform the following actions, the Microsoft Office Assistant must be turned on and visible. To turn on or show the Office Assistant, press ALT+H to open the Help menu, and then press O.

In the Assistant balloon

To do this Press
Close an Assistant message or a tip ESC

HideKeyboard shortcuts for using the Help Pane and Help window

The Help Pane is a task pane that provides access to all Office Help content. As a task pane, the Help Pane appears as part of the acvtive application. The Help window displays topics and other Help content and appears as a window next to, but separate from, the active application.

In the Help Pane

To do this Press
Display the Help Pane. F1
Switch between the Help Pane and the active application. F6
Select the next item in the Help Pane. TAB
Select the previous item in the Help Pane. SHIFT+TAB
Perform the action for the selected item. ENTER
In a Table of Contents, select the next and previous item, respectively. UP ARROW and DOWN ARROW
In a Table of Contents, expand and collapse the selected item, respectively. LEFT ARROW and RIGHT ARROW
Move back to the previous Task Pane. ALT+LEFT ARROW
Move forward to the next Task Pane. ALT+RIGHT ARROW
Open the menu of Pane options. CONTROL+SPACE
Close and reopen the current Task Pane. CONTROL+F1
Expand a +/- list. RIGHT ARROW
Collapse a +/- list. LEFT ARROW

In the Help window

To do this Press
Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic TAB
Select the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article SHIFT+TAB
Perform the action for the selected Show All, Hide All, hidden text, or hyperlink ENTER
Move back to the previous Help topic. ALT+LEFT ARROW
Move forward to the next Help topic. ALT+RIGHT ARROW
Print the current Help topic. CONTROL+P
Scroll small amounts up and down, respectively, within the currently-displayed Help topic. UP ARROW AND DOWN ARROW
Scroll larger amounts up and down, respectively, within the currently-displayed Help topic. PAGE UP AND PAGE DOWN
Change whether the Help window appears connected to (tiled) or separate from (untiled) the active application. ALT+U
Display a menu of commands for the Help window; requires that the Help window have active focus (click an item in the Help window). SHIFT+F10

Microsoft Office basics

HideDisplay and use windows

To do this Press
Switch to the next window ALT+TAB
Switch to the previous window ALT+SHIFT+TAB
Close the active window CTRL+W or CTRL+F4
Restore the size of the active window after you've maximized it CTRL+F5
Move to a task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window (clockwise direction). You may need to press F6 more than once.

Note  If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane.

 F6
Move to a pane from another pane in the program window (counterclockwise direction) SHIFT+F6
When more than one window is open, switch to the next window CTRL+F6
Switch to the previous window CTRL+SHIFT+F6
When a document window is not maximized, performs the Move command (on the Control menu for the window). Use the arrow keys to move the window, and, when finished, press ESC. CTRL+F7
When a document window is not maximized, performs the Size command (on the Control menu for the window). Use the arrow keys to resize the window, and, when finished, press ESC. CTRL+F8
Minimize a window to an icon (works only for some Microsoft Office programs) CTRL+F9
Maximize or restore a selected window CTRL+F10
Copy a picture of the screen to the Clipboard PRINT SCREEN
Copy a picture of the selected window to the Clipboard ALT+PRINT SCREEN

HideAccess and use smart tags

To do this Press
Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message. ALT+SHIFT+F10
Select the next item in a smart tag menu. DOWN ARROW
Select the previous item in a smart tag menu. UP ARROW
Perform the action for the selected item in a smart tag menu. ENTER
Close the smart tag menu or message. ESC

HideTip

You can ask to be notified by a sound whenever a smart tag appears. To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer.

If you have access to the World Wide Web, you can download Microsoft Office Sounds from the Microsoft Office Online Web site. After you've installed the sound files, you need to select the Provide feedback with sound check box on the General tab of the Options dialog box (Tools menu). When you select (or clear) this check box, the setting affects all Office programs that support sound.

Note  The hyperlink (hyperlink: Colored and underlined text or a graphic that you click to go to a file, a location in a file, a Web page on the World Wide Web, or a Web page on an intranet. Hyperlinks can also go to newsgroups and to Gopher, Telnet, and FTP sites.) in this topic goes to the Web. You can switch back to Help at any time.

HideAccess and use task panes

To do this Press
Move to a task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window. (You may need to press F6 more than once.)

Note  If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane.

 F6
When a menu or toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) is active, move to a task pane. (You may need to press CTRL+TAB more than once.) CTRL+TAB
When a task pane is active, select the next or previous option in the task pane TAB or SHIFT+TAB
Display the full set of commands on the task pane menu CTRL+DOWN ARROW
Move among choices in a selected submenu; move among certain options in a group of options DOWN ARROW or UP ARROW
Open the selected menu, or perform the action assigned to the selected button SPACEBAR or ENTER
Open a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.); open a drop-down menu for the selected gallery item SHIFT+F10
When a menu or submenu is visible, select the first or last command on the menu or submenu HOME or END
Scroll up or down in the selected gallery list PAGE UP or PAGE DOWN
Move to the top or bottom of the selected gallery list CTRL+HOME or CTRL+END

HideResize and move toolbars, menus, and task panes

  1. Press ALT to select the menu bar (menu bar: The horizontal bar below the title bar that contains the names of menus. A menu bar can be the built-in menu bar or a custom menu bar.).
  2. Press CTRL+TAB repeatedly to select the toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) or task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) you want.
  3. Do one of the following:

    HideResize a toolbar

    1. In the toolbar, press CTRL+SPACE to display the Toolbar Options menu.
    2. Select the Size command, and then press ENTER.
    3. Use the arrow keys to resize the toolbar. Press CTRL+ the arrow keys to resize one pixel at a time.

    HideMove a toolbar

    1. In the toolbar, press CTRL+SPACE to display the Toolbar Options menu.
    2. Select the Move command, and then press ENTER.
    3. Use the arrow keys to position the toolbar. Press CTRL+ the arrow keys to move one pixel at a time. To undock the toolbar, press DOWN ARROW repeatedly. To dock the toolbar vertically on the left or right side, press LEFT ARROW or RIGHT ARROW respectively when the toolbar is all the way to the left or right side.

    HideResize a task pane

    1. In the task pane, press CTRL+SPACE to display a menu of additional commands.
    2. Use the DOWN ARROW key to select the Size command, and then press ENTER.
    3. Use the arrow keys to resize the task pane. Use CTRL+ the arrow keys to resize by one pixel at a time.

    HideMove a task pane

    1. In the task pane, press CTRL+SPACE to display a menu of additional commands.
    2. Use the DOWN ARROW key to select the Move command, and then press ENTER.
    3. Use the arrow keys to position the task pane. Use CTRL+ the arrow keys to move one pixel at a time.
  4. When you are finished moving or resizing, press ESC.

HideUse dialog boxes

To do this Press
Move to the next option or option group TAB
Move to the previous option or option group SHIFT+TAB
Switch to the next tab in a dialog box CTRL+TAB
Switch to the previous tab in a dialog box CTRL+SHIFT+TAB
Move between options in an open drop-down list, or between options in a group of options Arrow keys
Perform the action assigned to the selected button; check or clear the selected check box SPACEBAR
Open the list if it is closed and move to that option in the list First letter of an option in a drop-down list
Select an option; select or clear a check box ALT+ the letter underlined in an option
Open a selected drop-down list ALT+DOWN ARROW
Close a selected drop-down list; cancel a command and close a dialog box ESC
Perform the action assigned to a default button in a dialog box ENTER

HideUse edit boxes within dialog boxes

An edit box is a blank in which you type or paste an entry, such as your user name or the path (path: The route that the operating system uses to locate a folder or file; for example, C:\House finances\March.doc.) to a folder.

To do this Press
Move to the beginning of the entry HOME
Move to the end of the entry END
Move one character to the left or right LEFT ARROW or RIGHT ARROW
Move one word to the left CTRL+LEFT ARROW
Move one word to the right CTRL+RIGHT ARROW
Select or unselect one character to the left SHIFT+LEFT ARROW
Select or unselect one character to the right SHIFT+RIGHT ARROW
Select or unselect one word to the left CTRL+SHIFT+LEFT ARROW
Select or unselect one word to the right CTRL+SHIFT+RIGHT ARROW
Select from the insertion point to the beginning of the entry SHIFT+HOME
Select from the insertion point to the end of the entry
 
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